Data Protection Privacy Notice of Karen Adam MSP

This privacy notice explains how my office collects and uses personal information about individuals. I can be contacted at the details below;

Address: 20 Chapel Street, Peterhead, AB42 1TL
Email: Karen.Adam.msp@parliament.scot
Telephone: 01779 400 601

Personal information

Personal information is any information relating to a living individual that can identify them, either directly or indirectly (e.g. name, address, email). I will hold this data securely and only use it for the purposes it was collected or acquired for. I will only pass it to third parties with your consent or where there is a legal obligation.

How I use your personal data

I process any personal data under the requirements of the General Data Protection Regulation (UK), the Data Protection Act 1998 in the UK, and any Act that replaces the Data Protection Act.

I may use your personal information for the following:

  • To carry out casework on behalf of my constituents

  • To tend to issues and campaigns which I am involved in

  • To promote and raise awareness of local events/issues

  • To manage and support my staff and to maintain supplier relationships

  • To process expenses, accounts and associated records

  • To  arrange meetings and visits

  • For newsletter sign-ups/delivery (where applicable)

Sharing of personal data

I may need to share personal information with organisations such as: healthcare, social and welfare services; local and central government; education and examination bodies; statutory law enforcement agencies; elected representatives and other holders of public office; financial organisations; crime prevention agencies and the police. Where required by GDPR, I will seek your prior consent.

Retention of information

I retain personal data for five years. If this data is in relation to casework, I will retain the data until five years after the closure of a case. After this point the data will be securely destroyed. Where we receive correspondence that does not require any follow-up action, such as information from non- constituents, data will be securely deleted within 7 days.

If you have cc’d Karen Adam MSP into correspondence but do not require her assistance, your data will not be retained.

Your rights

You have the following rights under GDPR:

• Access: request a copy of the information held about you.

• Correction: ask us to correct inaccurate or incomplete data.

• Deletion: ask us to delete your data when no longer required, where consent has been withdrawn, where you have objected, or where use is unlawful.

• Objection: request we stop using your data for direct marketing or, if processed in the public interest, unless overriding legitimate grounds exist.

• Restriction: in some cases, you may ask us to restrict how we use your personal information. Where this right is validly exercised, we may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.

• Automated decisions: if we use your personal information on an automated basis to make decisions which significantly affect you, you have the right to ask that the decision be reviewed by an individual to whom you may make representations and contest the decision. This right only applies where we use your information with your consent or as part of a contractual relationship with you.

• Withdrawal of consent: where processing relies on your consent, you may withdraw it at any time.

Changes to this privacy notice

This privacy notice is kept under regular review. Last updated: 2nd September 2025

Complaints

We aim to resolve any complaints directly. You also have the right to contact the Information Commissioner’s Office (ICO):

Online: https://ico.org.uk/global/contact-us/email/
Telephone: 0303 123 1113
Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF